Department & care
Organizing a day or an event
Patient day, public event, training day: agreement, contacts, day plan, press and logistics in a single file.
The problem
A screening day, a public event or a training day involves an agreement with the research or communications directorate, partners, logistics, sometimes the press, all for a single date you cannot miss.
Step-by-step method
- A single project with a backward schedule: agreement signed, partners confirmed, setup, D-day, review.
- Contact sheet: the role of each contact (institution, partners, volunteers, press), without publishing anything.
- Plan of the day hour by hour: welcome, workshops, circuits, equipment needs.
- Press preparation: key messages, verified figures, interview slot in the calendar.
- Review: attendance, feedback, what to repeat; it feeds into the activity report.
Deliverable
A complete event file and a backward schedule tracked in the anticipation dashboard.
Safeguards
Participants’ personal data: only in the tools provided for by the agreement. Nothing is sent to partners or the press by the AI.
Starter prompt
I am organizing [event] on [date]. Here is the agreement and my notes. Build the backward schedule, the contact sheet by role and an hour-by-hour plan of the day.