Research
Organising a conference trip
Tickets, programme and talks gathered into an hour-by-hour itinerary, with the points to watch.
The problem
Tickets in one email, hotel in another, programme as a PDF, a talk still to be confirmed: the logistics of a conference get pieced together on the train.
Step-by-step method
- Find the documents in your emails and Drive: tickets, booking, programme, the organiser’s email.
- Spot your talks in the programme (room, time, chairs, format).
- Build the itinerary: timeline by segment (train, connection, transfer, session), “watch out” boxes (tight connection, slides to send before a given date).
- List missing documents and trade-offs (what you miss in the programme by leaving earlier).
- Propose calendar entries, written only after your approval.
Deliverable
An itinerary you can read on your phone, with the three things not to miss.
Safeguards
No estimated time presented as certain: everything comes from the tickets and the official programme, and estimates are flagged as such.
Starter prompt
I am going to [conference] from [date] to [date]. Find the tickets, hotel and programme in my emails and Drive, spot my talks, and draw up an hour-by-hour itinerary with the points to watch. Propose calendar events without creating them.